Research Cash Advance Procedures
This brief policy overview does not take the place nor substitute in-depth information described in UPPS No. 02.02.06 or policy updates that have not yet been noted.
University Policy: UPPS No. 02.02.06
Eligibility and Restrictions
- Research cash advances can only be issues to principal investigators.
- Research cash advances will be provided only for research activities for which processing on-campus payments are impossible or impractical
- Research cash advances may be used to cover allowable expenses approved by the sponsor and may include, but are not limited to
- postage and shipping
- research-related supplies, materials, permits, or fees
- non-capital equipment purchase, rental or repair
- foreign contract
- human subject incentives
- communication costs
Requests and Reconciliations
- PIs can submit an electronic Research Cash Advance Request through the Research Cash Advance Online System
- Ten working days should be allowed from the date when the electronic request was submitted for processing of the request
- Within 30 days of completion of the project period as defined in the approved research cash advance request, the PI must complete an electronic Research Cash Advance Reconciliation through the Research Cash Advance Online System
Additional Research Cash Advance Resources
- Visit the Office of Research and Sponsored Programs for more detailed information
- Cash Advance Frequently Asked Questions